As an exhibitor at the ACVIM Forum, you may have a number of questions as you start preparing for the conference. Get your questions answered by reviewing our frequently asked questions.
2024 ACVIM Forum Exhibit FAQs
How do I sign up to exhibit at the ACVIM Forum?
2024 ACVIM Forum booth reservations are now available online. As a new company, you need to add your company into the system and then it will prompt you to access your Exhibitor Portal and reserve space.
What is the cost to exhibit?
| BOOTH TYPE | EARLY BIRD RATE Sign up by 9/30/2023 | RATE As of 10/1/2023 |
|---|---|---|
| Island Booth (min. of 400 sq. ft.) | $38 per sq. ft. | $39 per sq. ft. |
| 10’ x 10’ Corner | $3,350 | $3,550 |
| 10’ x 10’ Inline | $3,100 | $3,350 |
| Nonprofit Table | $500 | $500 |
Virtual Booth
All booth types include a virtual booth accessible by attendees through October 31, 2024.
What is the payment schedule for reserving exhibit space?
A non-refundable 50% deposit for booth rental is due at the time of exhibitor agreement submission. Final balance is due by January 31, 2024. No refunds will be granted after January 31, 2024. Full payment is due with submission for booths requested on or after February 1, 2024. If payment is not received, exhibit space will be forfeited.
Where can I find the ACVIM Forum show policies?
With so many people in one building, it is our goal to ensure the safety of and enjoyment for both attendees and exhibitors. We appreciate your cooperation in adhering to all of the ACVIM Forum Rules and Regulations. These cover: Distribution of Literature, Products, Food and Beverages; Audio Visual Services; Safety and Health Regulations; Cancellation Policy and more.
What is the cancellation policy?
Any request to cancel your exhibit booth space must be sent via email to Show Management at Mollie@ACVIM.org. Requested cancellations will not receive a refund of the deposit and are subject to a fee of 100% of the total booth cost after January 31, 2024.
What comes with my booth when I become an exhibitor?
- 8’ high black and gray back drape and 3’ high black side drape
- Four (4) complimentary booth personnel badges per 100 square feet of booth space
- Daily lunch vouchers for exhibitor booth staff
- Complimentary access to exhibitor lounge with refreshments
- Security monitoring 24 hour Exhibit Hall access
What do I need to purchase for my booth?
- All booth furnishings, including tables and chairs
- Floor covering to fill the entire square footage of your booth space
- Electrical and AV services, if desired
- Lead retrieval services, if desired
What are the benefits of exhibiting?
- Listing in the official printed and digital Event Program
- Listing, company logo and description on conference website and mobile app.
- Complimentary participation with a standard listing for the exhibitor giveaway promotions.
- $150 to participate in the premium listing for the exhibitor giveaway promotions.
- Complimentary marketing tools to increase booth traffic and promote your booth to attendees.
- Recognition through a comprehensive and innovative promotional campaign of emails, social media, and advertising targeted to attendees.
- Complimentary admittance to any scientific session (excluding labs, special interest groups (SIGs), fee-based sessions or sessions with limited attendance). If CE credits are desired, an attendee registration must be purchased.
- Complimentary admittance to attendee networking events, such as the Wine & Cheese Happy Hour and Colleagues & Cocktails.
- Eligibility to participate in ACVIM Forum sponsorship and advertising opportunities.
What resources does the ACVIM provide exhibitors?
The Exhibitor Service Kit, Exhibitor Marketing Toolkit, monthly exhibitor newsletter emails, and the exhibitor website are designed to assist you in planning for a successful ACVIM Forum. The ACVIM Exhibits team will send booth contacts regular communications, detailing content deliverables, due dates, and guidance in accessing their exhibit portal.
What is the Exhibitor Service Kit?
The Exhibitor Service Kit is a comprehensive online tool for ordering all of your show services for the ACVIM Forum including all the approved vendor forms: booth furniture and carpet rental, electrical, AV, floral, catering and more. Plus, use the Exhibitor Service Kit to keep track of important deadlines and receive advance notice of early-bird pricing for show services. This will be available December 2023.
How do I update my company information?
Booth contacts can access, add and edit their company information themselves, via the exhibitor portal. Confirmed exhibitors will have the ability to update company information, description, product categories, etc. You may print receipts, make payments, and much more. All of this is managed through your secured exhibitor login.
What are partner priority points?
The priority point system is the participation and loyalty reward system for ACVIM Forum exhibitors, advertisers and sponsors. These points are used in the scheduling process of the exhibit space selection order for the following year’s conference. As an added benefit for investing in sponsorship and advertising opportunities, exhibitors will receive bonus priority points. Learn more about how points are earned >>
What are Exhibit Hall hours and move-in/move-out times?
Exhibit Booth Move-In:
Tuesday, June 4, 2024
12:00-5:00 pm
(Island Booth Setup Only)
Wednesday, June 5, 2024
7:00 am-7:00 pm
Exhibit Hall Hours:
Thursday, June 6, 2024
9:00 am-7:00 pm
Wine & Cheese Happy Hour (5:45-7:00 pm)
Friday, June 7, 2024
10:00 am-4:30 pm
Exhibit Booth Move-out:
Friday, June 7, 2024
4:30-10:00 pm
Saturday, June 8, 2024
8:00 am-12:00 pm
How do I make my hotel arrangements?
Hotel arrangements should be made through the ACVIM's official housing provider, Maritz Global Events when housing opens in January 2024.
When may I register my booth staff?
Online exhibit personnel badge orders will open March 20, 2024 and must be completed by May 24, 2024. Each exhibiting company will receive four complimentary badges per 100 square feet of booth space. Additional badges outside your complimentary allotment will be charged at $250 each. Payment for additional badges requested onsite is required prior to printing the badge, no exceptions. Lost or misplaced badges onsite may be replaced for $50 and will require a photo ID. No name substitutions will be granted once badges have been printed.
What are the Minneapolis Convention Center's Health and Safety Guidelines?
The ACVIM considers the health and safety of all those onsite at the 2024 ACVIM Forum our highest priority, including our attendees, exhibitors, sponsors and ACVIM staff. With your shared commitment and with the right processes in place, we are confident we can achieve a safe and viable return to meeting in person. The ACVIM pledges to follow the guidelines set forth by the Centers for Disease Control and Prevention, the World Health Organization, as well as state and local health organizations regarding this pandemic. The ACVIM is also working with the Minneapolis Convention Center (MCC) to ensure the safety of all attendees. Read through their Health & Safety Info to learn how the Minneapolis Convention Center is providing the safest environment possible to participants entering the MCC. As the event nears, more detailed information about safety protocols and any updates from the facility will be communicated with exhibitors. Although we are optimistic that we will be able to host this course in person, all courses are subject to change and/or cancellation. The ACVIM will keep all registered exhibitors informed should any such change and/or cancellation need to occur.