Welcome to the Exhibitor Resource Center!
On behalf of the entire ACVIM Team, THANK YOU
for making the decision to exhibit at the 2025 ACVIM Forum, in Louisville, Kentucky. At
the ACVIM, we appreciate your support and know that you are committing valuable
time and resources to participate in our conference. Therefore, we have created
this Resource Center to provide you with the tools you need to maximize your
investment.
Be sure to bookmark this page for easy access to your resources including
important dates and deadlines, housing information as it becomes available, and
more.
For ideas on promoting your presence at the 2025 ACVIM Forum, check out the Exhibitor Marketing Toolkit.
Exhibitor Forms and Show Services
- Exhibitor Rules and Regulations
- Animal Owner Liability Agreement
- Exhibitor Appointed Contractor Form
- Kentucky International Convention Center Exhibitor Services - Coming Soon
- Exhibitor Audio Visual Orders
Freeman is the official show services partner of the ACVIM Forum. Freeman’s online ordering system provides you with the ability to order a wide range of products and services as well as access important show information, forms and dates which include move-in/move-out schedules.
Exhibitor Housing
Maritz Global Events is the only official, exclusive housing provider for the 2025 ACVIM Forum. Starting in January, registered exhibitors will receive an email from Martiz Global Events with booking information. Any other channels of booking reservations are not authorized and are not recommended as they may be a scam.
Exhibitor Badges
Each exhibiting company will receive four complimentary badges per 100 square feet of booth space.
Additional badges outside your complimentary allotment will be charged at $250 each. Online exhibit personnel badge orders will open in March 2025.
Payment for additional badges requested onsite is required prior to printing the badge, no exceptions. Lost or misplaced badges onsite may be replaced for $50 and will require a photo ID. No name substitutions will be granted once badges have been printed.
Exhibitor badges allow complimentary admittance to scientific sessions, however, if CE credits are desired, an attendee registration must be purchased.
Lead Retrieval
Lead retrieval is an excellent way to track traffic within your booth and capture leads. Showcare is the official lead retrieval services provider for the in-person 2025 ACVIM Forum. Showcare will provide services and equipment at prevailing rates
and terms. The ACVIM does not assume any liability related to the performance or nonperformance by this appointed contractor.
Monthly Exhibitor Newsletters
Exhibitor newsletters will be sent on a monthly basis to keep you informed of the most up-to-date information regarding the ACVIM Forum.
Sponsorship and Advertising Opportunities
Exhibit & Sponsorship Contacts:
Leah Gayheart
Associate Director, Strategic Partnerships
Kim Turner
Exhibits and Sponsorship Manager
General Exhibit Information
Wine & Cheese Happy Hour (5:45-7:00 pm)