As an exhibitor at the ACVIM Forum, you may have a number of questions as you start preparing for the conference. Get your questions answered by reviewing our frequently asked questions.
2025 ACVIM Forum Exhibit FAQs
2025 ACVIM Forum booth reservations are now available online. As a new company, you need to add your company into the system and then it will prompt you to access your Exhibitor Portal and reserve space.
| BOOTH TYPE | EARLY BIRD RATE Sign up by 10/31/2024 | RATE As of 11/1/2024 |
|---|---|---|
| Island Booth (min. of 400 sq. ft.) | $39 per sq. ft. | $40 per sq. ft. |
| 10’ x 10’ Corner | $3,400 | $3,600 |
| 10’ x 10’ Inline | $3,200 | $3,400 |
| Nonprofit Table | $550 | $550 |
Virtual Booth
All booth types include a virtual booth accessible by attendees through October 31, 2025.
A non-refundable 50% deposit for booth rental is due at the time of exhibitor agreement submission. Final balance is due by January 31, 2025. No refunds will be granted after January 31, 2025. Full payment is due with submission for booths requested on or after February 1, 2025. If payment is not received, exhibit space will be forfeited.
With so many people in one building, it is our goal to ensure the safety of and enjoyment for both attendees and exhibitors. We appreciate your cooperation in adhering to all of the ACVIM Forum Rules and Regulations. These cover: Distribution of Literature, Products, Food and Beverages; Audio Visual Services; Safety and Health Regulations; Cancellation Policy and more.
Any request to cancel your exhibit booth space must be sent via email to Show Management at Leah@ACVIM.org. Requested cancellations will not receive a refund of the deposit and are subject to a fee of 100% of the total booth cost after January 31, 2025.
- 8’ high black back drape and 3’ high black side drape
- Four (4) complimentary booth personnel badges per 100 square feet of booth space
- Complimentary admittance to scientific sessions and networking events. If CE credits are desired, an attendee registration must be purchased.
- Daily lunch vouchers for exhibitor booth staff
- Complimentary access to exhibitor lounge with refreshments
- Security monitoring 24 hour Exhibit Hall access
- All booth furnishings (including tables, chairs, wastebaskets, floor covering, etc.)
- Electrical and AV services, if desired
- Lead retrieval services, if desired
- Full attendee registrations for any staff who wish to attend sessions for CE credit
- Listing in the official printed and digital Event Program
- Listing, company logo and description on conference website and mobile app.
- Complimentary participation with a standard listing for the exhibitor giveaway promotions.
- $200 to participate in the premium listing for the exhibitor giveaway promotions.
- Complimentary marketing tools to increase booth traffic and promote your booth to attendees.
- Recognition through a comprehensive and innovative promotional campaign of emails, social media, and advertising targeted to attendees.
- Complimentary admittance to any scientific session (excluding labs, special interest groups (SIGs), fee-based sessions or sessions with limited attendance). If CE credits are desired, an attendee registration must be purchased.
- Complimentary admittance to attendee networking events, such as the Wine & Cheese Happy Hour and Colleagues & Cocktails.
- Eligibility to participate in ACVIM Forum sponsorship and advertising opportunities.
The Exhibitor Service Kit, Exhibitor Marketing Toolkit, monthly exhibitor newsletter emails, and the exhibitor website are designed to assist you in planning for a successful ACVIM Forum. The ACVIM Exhibits team will send booth contacts regular communications, detailing content deliverables, due dates, and guidance in accessing their exhibit portal.
The Exhibitor Service Kit is a comprehensive online tool for ordering all of your show services for the ACVIM Forum including all the approved vendor forms: booth furniture and carpet rental, electrical, AV, floral, catering and more. Plus, use the Exhibitor Service Kit to keep track of important deadlines and receive advance notice of early-bird pricing for show services. This will be available December 2024.
Booth contacts can access, add and edit their company information themselves, via the exhibitor portal. Confirmed exhibitors will have the ability to update company information, description, product categories, etc. You may print receipts, make payments, and much more. All of this is managed through your secured exhibitor login.
The priority point system is the participation and loyalty reward system for ACVIM Forum exhibitors, advertisers and sponsors. These points are used in the scheduling process of the exhibit space selection order for the following year’s conference. As an added benefit for investing in sponsorship and advertising opportunities, exhibitors will receive bonus priority points. Learn more about how points are earned >>
Exhibit Booth Move-In:
Tuesday, June 17, 2025
12:00-5:00 pm
(Island Booth Setup Only)
Wednesday, June 18, 2025
7:00 am-7:00 pm
Exhibit Hall Hours:
Thursday, June 19, 2025
9:00 am-7:00 pm
Wine & Cheese Happy Hour (5:45-7:00 pm)
Friday, June 20, 2025
10:00 am-4:30 pm
Exhibit Booth Move-out:
Friday, June 20, 2025
4:30-10:00 pm
Saturday, June 21, 2025
8:00 am-12:00 pm
Hotel arrangements should be made through the ACVIM's official housing provider, Maritz Global Events when housing opens in January 2025.
Online exhibit personnel badge orders will open in March 2025. Each exhibiting company will receive four complimentary badges per 100 square feet of booth space. Additional badges outside your complimentary allotment will be charged at $250 each. Payment for additional badges requested onsite is required prior to printing the badge, no exceptions. Lost or misplaced badges onsite may be replaced for $50 and will require a photo ID. No name substitutions will be granted once badges have been printed.